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HAPPY NEW YEAR!
Remember: for your January leave reports, January 1 is a HOLIDAY but for January 2 you will need to use a personal day or vacation day when completing your leave reports.

UHR Welcomes New HR Assistant, Ginny May!
We are pleased to welcome Ginny to the UHR family.  Ginny has over 15 years experience in HR, and we are excited to have her join our team!
Benefits Corner
Important! Check your 2015 Benefit Statement Now
Please confirm your 2015 benefits by reviewing your Benefit Statement that will show you the 2015 enrollment information. Follow these steps: 
  • Log in to Sail
  • Click on Employee
  • Select Benefits and Deductions
  • Select Benefit Statement
  • For the "As of date" choose Jan 1, 2015 and click Select
Sail will then display your 2015 Benefit Statement showing your benefits for next year. If anything is missing, incorrect, or confusing, please contact the Benefits office at x4207 as soon as possible.
Flexible Spending Account Reminders
Last Day for 2015 Plan Year Claims Submission
You have until January 31, 2015 to submit dependent care reimbursement claims incurred in 2014.  You have until March 31, 2015 to submit health care reimbursement claims incurred in 2014.  If you leave the University before the end of the year, you have a run-out period in which to submit claims incurred prior to your termination date. For Dependent Care Reimbursements, you must submit your claims within 30 days following your termination date. For Healthcare Reimbursements you must submit your claim within 3 months following your termination date.
$500 Rollover into 2015
You will be allowed to rollover up to $500 of any unused 2014 Health Care Reimbursement Account dollars.
  • The unused money will automatically rollover into your 2015 account and does not count towards your 2015 contribution ($2,550 maximum).
  • The 2014 rollover funds will be available to you whether you enrolled in the Health Care Reimbursement Account in 2015 or not - however you must be an active OU employee in order to receive the rollover funds.
  • Any 2014 leftover funds exceeding $500 will be forfeited.
  • The rollover only applies to the Health Care Reimbursement Account - it does not apply to the Dependent Care Reimbursement Account.

Limit Increases for Retirement Accounts
The IRS announced cost-of-living adjustments (COLAs) affecting the dollar limits for pension plans and other retirement-related items for the 2015 tax year. Most annual limits are going to increase in 2015 – including a rise from $17,500 to $18,000 for 403(b) and 401(k) elective deferrals and from $5,500 to $6,000 for the age-50 catch-up contributions. And the limit on contributions to defined contribution plans under 415(c) has increased from $52,000 to $53,000.

New InfoArmor Subscribers: What to Expect
Employees that elected coverage in the new InfoArmor benefit should expect an email in the first week of January.  The welcome email and letter provide instruction on how to login to the employee's account. Once logged in the employee can navigate through the features, activate CreditArmor, opt out of solicitations, indicate the communication preferences, and upload any additional information into our WalletArmor feature. The employee can also print a Digital Identity Report a free credit report, and read tips on how to protect his or her identity.

Fidelity and TIAA-CREF On Campus
Representatives from TIAA-CREF will be available for one-on-one sessions on the following days:

Tuesday, January 20, Lake Superior B, OC
Wednesday, January 21, Lake Superior B, OC
Tuesday, February 24, 127 Oakland Center
Wednesday, February 25, 127 Oakland Center
Thursday, February 26, 127 Oakland Center

Call (800) 732-8353 to schedule an appointment or go to the TIAA-CREF website.
The Fidelity representative will be on campus the following dates:

Monday, January 5, Lake St. Clair, OC
Monday, January 12, Lake St. Clair, OC
Monday, February 2, Lake St. Clair, OC
Monday, February 23, Lake St. Clair, OC

Call (800) 642-7131 to schedule an appointment with Bethany Pagnani or go to Reservations.
Liberty Mutual Auto and Home Representative on Campus
Your local Liberty Mutual representative, Michael Meyer, will be onsite providing coverage evaluations on the following dates: 

Dates to be determined

To make an appointment, please call (800) 230-9302, ext. 56727.

Employee Discount Program
Many of Oakland University's business partners offer OU employees a discount on their products and services.  Please see our Employee Discount page for more information.
Staff Member News

PERFORMANCE REVIEW PROCESS

ATTENTION: Oakland University Professional Support Association (OUPSA) Oakland University Campus Maintenance & Trades (OUCMT) Employees and Supervisors of OUPSA and OUCMT Employees:
 
Implementation of the new TEAMS system (Total Employee And Management Source) has changed the annual review process. Training for both employees and supervisors is recommended.

Supervisors will begin the process by entering ratings and comments in the TEAMS system. Then schedule a meeting with the employees to discuss performance from the 2014 calendar year. The reviews should be completed between now and February 13, 2015.

If there was a position or supervisor change within 90 days of the end of the 2014 year, the performance review for January 2015 will be optional.

The purpose of the performance review is to encourage dialogue between employees and supervisors which serves as a tool for job effectiveness, progress and growth. In addition, the review process fosters mutual understanding of job requirements and employee contributions, lends insight into what motivates optimal performance, and provides an opportunity for feedback regarding development and other career interests.
 
Please click here to access the TEAMS system.

Prior year reviews will be available in the old system until May 1, 2015. If you wish to print a copy for your records, you may access the old TEAMS site from the link on the new site.

For helpful information you may access the following:
Quick Reference Guides: 
Supervisors Guide for Service Maintenance Employees 
Guide for Service Maintenance Employees 
Supervisors Guide for Clerical Technical Employees 
Guide for Clerical Technical Employees
Performance Review Process Website: Site Link
Training Opportunities: Current Trainings

NOTE: If you have a group of 8 or more supervisors and/or employees and would like to schedule training in your department, please contact Tracey Zang or Gail Ryckman at 3480 to make the arrangements.


Oakland University encourages receiving an Electronic Form W-2
Do your part and save a tree; it's as easy as 1 – 2 – 3! Each year, Oakland University provides each employee with a paper copy of Form W-2 on or before January 31st. An electronic alternative is available this year giving you the option to receive your W-2 earlier, as well as helping OU go green!

The benefits of receiving your electronic W-2 are:  
     * Earlier availability  
     * Less possibility the W-2 may be lost or stolen  
     * Access it from anywhere

In order for you to receive your 2014 W-2 electronically, we will need your consent by following these three easy steps:
     1. Log in to your SAIL account
     2. Click Employee, Choose Tax Forms
     3. Choose Electronic W-2 Consent, Check the Consent Box, Submit

Please Note: Once you give consent, you will not receive a paper Form W-2, unless you revoke your consent. If you would like to view your 2013 W-2 by accessing W-2 Year End Earnings Statement in SAIL, you will be prompted to give consent to receive it electronically. This will automatically enroll you to receive your 2014 W-2 electronically as well.

If you have questions, or require additional assistance please contact the Payroll Office at payroll@oakland.edu.

All Employees Should Verify Social Security Number on W-2 Form
The Oakland University Payroll Office is requesting all employees verify their Social Security Number on the W-2 Form when they receive it at the end of January, 2015. Please make sure the Social Security Number on the form matches the number on your Social Security Card. If you discover an error, contact the Payroll Office immediately at payroll@oakland.edu.

2015 W-4 Form – Federal Withholding Allowances Employees should review their Federal Withholding Allowances to determine if they may need to make changes for 2015. If filing status (married or single), exempt status, or exemption allowance qualifications have changed at some point during the past calendar year, a new Form W-4 may need to be submitted to Payroll. The new 2015 W -4 Form will be accessible on the Payroll Website and the IRS Website as soon as it becomes available.
NOTE: Any employee claiming "EXEMPT" in 2014 must submit a 2015 W-4 Form by February 15, 2015 in order for the exempt status to remain active.
Please welcome all of the new employees that have joined us in December, 2014!
Michael Beal - Police Officer - Police Department
Lynn Bernardi - Office Assistant II - Arts & Sciences
Sarah Butash - Library Technology Specialist - Library
Susan Davis - CRNA Program Coordinator - Nursing
Alyssa Gaudio - Women's Head Golf Coach -Athletics Administration
Alan Harris - Development Data Coordinator - Development Information Services
Victoria Kimler - Research Assistant - Electron and Light Microscopy - Eye Research Institute
George Leaver - Payroll Manager/HR System Administrator - Payroll
Susan MacDonell - Assistant Director for Events and Programs - Alumni Engagement
Padraic McMeel -Senior Associate Athletic Director - External Relations - Athletics Administration
Andrea Mill - Career Coach - Career Services
Jonathan Reusch - Academic Adviser - First Year Advising Center
David Toepel - Police Dispatcher - Police Department
Carien M. Williams - Assistant Dean for Medical Education - School of Medicine

CONGRATS TO DECEMBER 2014 EMPLOYEE OF THE MONTH ROZ WINCHESTER-MCCRAY!

Roz is a Office Assistant III in the Outreach department, and has been with Oakland University for 8 years.

Read about Roz's contribution to the University on her Employee of the Month page.

Nominate a shining star for Employee of the Month! 

Click on the Nominate link to complete the online form.
 
Training Update
UHR Training Courses Offered for January 2015
Performance Review Process for OUCMT
and OUPSA Employees and Supervisors
Various dates - click to view
Banner New User Training
Ongoing - by appointment

If you have any questions, please contact the training department at x4579.  You can click here to enroll in these and many other courses.  Course schedule is subject to change, please check the training website for updates.

Banner Training for New Users
One-on-one training is available to help orient new users to the Banner interface.  Please fill out the Banner Training Request form with as much detail as possible, and one of our trainers will contact you soon to set up a training session.
 
Online Learning
MY NEW YEARS RESOLUTION: LEARN SOMETHING NEW!

Let 2015 be the year you master a new technical skill, or become more proficient at setting goals or giving feedback.  Take some time to reflect on where your personal and professional gaps were in 2014, and take a FREE online course to increase your skills.


Please click here to request an account on SkillSoft, if you do not already have one.

**Having trouble accessing SkillSoft or not sure what to take?  Contact Dana (dpierce@oakland.edu) or Vicki (larabell@oakland.edu) for help.**
 
Building a Better yOU
NEW Lunch and Learn Series: Healthy, Easy, Family Meals on a Budget
Lisa Howard, Cookbook Author and Culinary Speaker will be presenting a 3-part series on how to prepare quick, healthy, easy meals on a budget for you and your family. Lisa will be covering breakfast, lunch, and dinner in order to equip you with all the tools you will need to successfully prepare meals for your family while on the go.

These Lunch & Learns will take place on January 22, February 5, and February 19 in the Rec Center Wellness Classroom from 12:15—1:00 p.m. Reserve your spot today for Breakfast Part 1, Lunch Part 2, and Dinner Part 3 today!

Workshop: Aspirations Assembled
Co-hosted Event with the AP Assembly
Join Jennifer and Melissa from Lose Your Excuse Now? as they present Aspirations Assembled? - A "fabulously fun 'one of a kind' workshop" designed to help you conjure up big dreams, think outside the box, and encourage sharing! You will begin to create a bucket list of things that you'd like to accomplish in 2015 and beyond in areas such as health and fitness, your personal life, finances and spiritual?ity. Tuesday, January 13th from 9:30 a.m. - 11 a.m. OR 1:30 p.m. - 3 p.m. in the Rec Center Studio 919 

Space is limited to reserve your spot today! For more information or questions about registration, please contact Stephanie Jurva at jurva@oakland.edu or x.4449 or Becky Lewis at lewis236@oakland.edu or x.4910.

Employee Friendly FIT Pass Information
Are you an OU Employee interested in taking Group Exercise classes at the Rec Center? There is now a pass designed especially for employees to purchase that allows you to participate in certain Group Exercise classes at a lower out of pocket cost! The Employee Friendly Pass can be purchased at any time (online or at the Rec Center), starting Tuesday, January 6th for $18. This pass is good for any classes marked with an "EF" on the schedule, unlimited, for the Winter 2015 semester.

35 Group Ex Challenge
The 35 Group Exercise Challenge is back, are you going to take the challenge this semester? We are challenging all OU Faculty, Staff, and Students to take 35 Group Exercise classes in the Winter 2015 semester! You will be able to sign up for this program when you add a Group Exercise pass to your account. Those that complete 35 classes within the semester will receive a t-shirt! Still need more convincing? Here are 35 reasons why you should take the challenge!

Be sure to visit the Employee Wellness website for a full list of programs, descriptions, and registration links for the Winter 2015 semester!





Have you seen the new Wellness website?
Check out www.oakland.edu/betteryOU.


 
Feedback
Please send an email to dpierce@oakland.edu with your feedback on how we can improve your UHR newsletter!
 
January 2015
UHR Home
SkillSoft

Available Training

Academic HR

Employee of the Month

Wellness

Nominate


Get the guidance you need at our retirement Plans Education Websites






NEWS FROM UTS
How to create stronger passwords - Part II
Do not use passwords that contain any of the following, frequently-guessed information:

Children's names
Pets' names
Your or your family members' birthdates
Your wedding anniversary
Anything you talk about often on social media
Also, don't repeat passwords.  If one site gets hacked, any other information protected with that same password is also at risk.

Contact UTS for more info.

Pets @ OU


Meet Bailey the Escape Artist!  Bailey is a two year old beagle rescue, who even as a puppy liked to show off her Houdini-like skills.  She has escaped seven times, and has even jumped off a one-story roof, and has never been hurt.  Her mom, Andrea Lewis from Professional Development and Education Outreach, is grateful for her safe return, and Bailey makes up for it with all of the love she gives to Andrea's six-month old son, Callan.

Submit your pet photo and story to dpierce@oakland.edu

 

University Human Resources
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